Solar Wildlife & Ecosystems Research Meeting

Submission Deadline: 11:59 PM PT May 30, 2025

This call is seeking proposals for workshops, coordinated sessions, and field trips that will be coordinated by external parties in close collaboration with REWI. A general call for abstracts for live and on-demand presentations and posters will follow separately in a few weeks. REWI will craft the agenda for the SWERM from both this Call for Proposals and the subsequent Call for Abstracts.   

Submission Instructions

Submission Process: Please visit this link and follow the instructions provided to submit proposals by 11:59 PM PT on May 30, 2025.

Submissions in response to this call for proposals should include the following information:  

1. Session type: Workshop, coordinated session/panel discussion, or field trip 
2. Topic area(s) covered  
3. Preferred session length 
   • Workshop: 2, 4, 6, or 8 hours 
   • Coordinated session: 60 or 90 minutes  
   • Field Trip: Half day (4 hours) or full day (8 hours) 
4. Organizer names, including affiliation(s) and email address(es) 
5. Title of coordinated session/workshop/field trip 
6. A brief description of the session. This will be used to advertise your session if selected (150-word limit) 
7. Detailed description of the session. This will be used to evaluate your proposal (1,000-word limit) 
8. Names, emails, and draft presentation title for all speakers if known/applicable  

If the proposal is for a workshop or field trip, the following information is also required:   

1. Minimum and maximum attendance 
2. Who (or what organization) is supporting the workshop or field trip 
3. For field trips – Estimated cost for participants (or recommended registration fee). Please include the proposed fee and associated budget. Transportation needs (field trips)  
4. Room set up (workshop) 
5. For workshops – AV requirements.  
6. Any additional requirements will need to be noted (flipcharts, paper, power for laptops, etc.)   

Submission Deadline: Submissions will be accepted until 11:59 PM PT on May 30, 2025.

Approximate Timeline for Review and Selection Process:

• May 30, 2025: Proposals Due 

• July 2025: Submitters notified of proposal selection or rejection 

• August 2025: Meeting registration opens 

Late Proposals: Consideration of submissions received after the deadline cannot be guaranteed. Please contact solar@rewi.org with inquiries regarding late submissions. 

Proposal Review and Selection Process: Acceptance of submissions is not guaranteed, and the schedule is limited. Proposals will be evaluated by REWI and the planning committee on the timeliness of the subject, contribution to science, and the overall quality of the written proposal. We expect session organizers to include diverse speakers and multiple stakeholder perspectives. Proposals that do not include diverse speakers or that present a single perspective on a multifaceted topic are not likely to be accepted. 

Questions? Email solar@rewi.org. 

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